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Can Two of us Work on the Same Risk Assessment?

Working with colleagues on a risk assessment and how contributions are tracked.

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Written by Xcursion Support Team


The Short Answer

  • Yes

Giving a Colleague Access

  • You need to be in the same approval group to be able to collaborate on a risk assessment. If you are, you can see all your group's risk assessments in the drafts tab.

  • Click actions and edit and you will be able to work on the risk assessment

Working on Different Activities

  • You can work on different aspects, but the limitation is that you cannot do this simultaneously. One person can work on it and save, then the next person can work on it and save.

  • Concurrent editing is not available.

Who Did What

  • The moment you edit a risk assessment you're automatically added as a contributor

  • If you sat next to each other and worked on it together, on the final summary screen you can add yourself as a contributor

  • The audit trail shows who worked on it together, rather than who wrote each specific part

Submitting for Approval

  • The original creator/owner of the risk assessment still needs to submit for review or approval

  • If they are not available the day it needs to be submitted, the risk assessment can be reassigned to another member of the approval group and they can submit for approval

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