Xcursion Planner is risk assessment and planning software for school excursions, camps, sports, tours and activities. It was built by educators who have led countless school programs around the world, so it's designed around how teachers should actually plan trips rather than around inefficient, burdensome and laborious compliance checklists.
What You Can do With it
Write risk assessments using a guided process. The software takes you step by step through what's needed, so every risk assessment across your organisation is consistent and easy to read.
Start from a ready-made activity template. There are 175+ activity-specific templates built in, covering sports, outdoor education, transport, accommodation, and academic and civics activities. You can customise any of them for your own program.
Plan multi-activity and multi-day programs. A single risk assessment can include several activities and multiple forms of transport.
Assign staff and students to activities and review student medical alerts.
Track third-party providers. Upload and store provider insurance, risk assessments and child safeguarding documentation in one place.
Monitor live weather. Real-time weather data helps you make dynamic safety decisions while your program is running.
Print what you need on the day. Easy-to-read PDFs and print-ready checklists include the latest weather, group lists and pre-departure checks.
Complete Post Activity Reviews. Document what worked and what needs to change before you run the program again.
Who uses Xcursion Planner
Trip leaders, EOTC leaders, teachers and coaches: Writing risk assessments for their programs
School leadership, EOTC leaders & EVCs: reviewing, approving and demonstrating consistent planning across the school
Administrators: setting up the school, managing staff access and integrations
How it Helps You
Xcursion Planner is built around ISO 31031, the international standard for risk management for youth and school trips. It also keeps a full audit trail, so you can demonstrate that clear and consistent planning steps are being taken across your organisation.
Note: Xcursion Planner is a tool to help you plan and document risk management. Decisions about whether an activity should go ahead and whether your plans meet your school's duty of care and local jurisdictional standards and requirements always rest with your organisation.