Xcursion Planner uses live weather data for your activity location to help you make dynamic safety decisions while your program is being planned and while it's running.
Why it's There
Weather is one of the most common reasons a program has to change on the day. A risk assessment written three weeks ago can't tell you what conditions you're walking into. Live weather data means the plan you're holding on the morning of the activity reflects the conditions you'll actually face.
Where You'll See It
Against your activity in Xcursion Planner by clicking on the side bar related to the program when the program is upcoming or running
On page 1 of your risk assessment PDF. This includes the latest weather at the time you generate/download the PDF from the Xcursion Planner system
Live weather alerts appear in the today's activity list and map view. If there is a live weather alert such as a heat, air quality or wind warning it will appear as a change of colour to orange for a caution warning and red for a danger warning
If you created the risk assessment you will also receive an email notification of the warning
The software has the option for approvers to receive these emails as well and this is able to be turned on or off in the account admin setting by your account administrator
Using it to Make Decisions on The Day
Generate your risk assessment PDF and pre-departure checklist on the morning of the activity, so the weather data is current
Check conditions against the thresholds you set in your risk assessment
Ensure monitor the actual weather on the day too and other official sources for weather warnings
If conditions fall outside those thresholds, apply the contingency plan you documented
Record what you decided and why which then becomes part of your audit trail
Important
Weather data in Xcursion Planner is decision support, not a decision. It does not tell you whether an activity is safe to run. That judgement rests with the staff leading the program and with your school. Always follow your school's own procedures and any official warnings issued by your national weather service and/or emergency services.