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Can We Edit the Master Activity Templates?

Whether schools can change the built-in templates, and what to do instead.

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Written by Xcursion Support Team


The Short Answer

  • No

Why it Works This Way

  • We build and maintain the master templates so we can keep them consistent and up-to-date with industry best practices and the international standard ISO31031

  • We spent 6 months building these for you, so you don't have to

  • Consistency for your school is key and this is also why the system works out of the box and doesn't require anyone to spend months of their time building their own templates from scratch

What to Do Instead

  • Once you've completed your own risk assessment to begin with you can use this as a template so any customisations specific to your program will be maintained in that document every time you use it

  • School administrators can customise some risks within the system for Transport, People & Environment

  • If there are specific things in those three categories which you need to customise you have full control over this and can find the customisation settings inside the school admin settings. These can also be marked as mandatory for each risk assessment

If You Think a Template Needs Changing

  • Let us know at [email protected] we're open to considering any updates so long as they align with safety best practices

  • If you find a spelling mistake (other than a US/UK English difference) we'll buy you a coffee!

If You Run an Activity We Haven't Covered

  • Firstly you can use the "Other" activity type and create everything from scratch

  • Otherwise contact us at [email protected] and we'll write this for you (so long as it fits into what we consider an appropriate activity)

What We Won't Write

  • We're pretty open to the sorts of activities schools run and we've run many higher-risk activities over the decades we were teaching. However, we also have our limits

  • Any activity that we consider to be inappropriate for a school group or we cannot determine an appropriate nor reasonable hazard identification and control process when it comes to a school or youth group we will not include. For example, bungie jumping and quad biking are two examples of things we will not be including

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